Friday, December 6, 2019

Google Snacks Volume 8 - Filter and Sort in Gmail

Having trouble getting through your Inbox because it is full of unsorted emails or junk you just don't need? This training will cover how to create filters for your emails to auto sort your Inbox and how to use Labels in conjunction with the filters.

Begin by opening an email you want to sort, you might have several from the same person in your Inbox you might want to group together. Once you have the email open, click on the three dots at the top of the email, then select "Filter messages like these".

This will bring up a menu with options on how you want to filter. The menu will look like the image below, with the From address filled in by default from the email you selected.

You can choose as many or as few options as you want to create a filter rule. In this example, we are filtering all messages sent by me with no other options.

After you select how you want to filter, click the Create Filter button and it will open this menu.

Here you will choose what the email does when it hits your Inbox. Again, you can choose as many or as few as you want. The options circled are probably the most important ones. Applying the desired label sends it to the corresponding "folder". While the apply filter to X matching conversations will auto sort all emails this filter applies to that are already in your Inbox.

This brings us right into Labels. As stated before, Labels are basically folders to help sort and organize your emails. You can create labels in two locations. The first location is actually shown in the last image by clicking "Choose label" next to the "Apply the Label". Clicking on this will show an option to create a new label and it will show a list of labels you have already created (if you already created any).

The other location to create labels is at the bottom of the menu list on the left side of Gmail.

You might have to scroll down on the list or click the More button to show more options.

You can view all of your filters you have created and edit them by going to Settings (the gear icon in the top right corner of Gmail), then choosing the option "Filters and Blocked Addresses". This is helpful in case you have emails getting filtered you don't want, you can see how emails are being auto sorted and make changes to the filter rule to correct this issues.

Lastly, if you are still having issues with junk emails such as unsolicited emails from businesses or even emails you signed up for but no longer want, we have a solution. At the bottom of all those emails is an Unsubscribe button, trust me, it is there, it is required by law (CAN-SPAM Act of 2003 to be exact). It only takes one minute or less to unsubscribe and they will be gone forever!

I hope this helped you get to know a Google feature you didn't already know before. If you have any questions or comments, please feel free to leave them in the comments section.

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