This is to serve as an archive for technology updates for staff at Springfield-Clark CTC. Google Snacks are "bite-sized" training sessions to showcase one or two features of GSuite products at a time (and sometimes not Google related at all). Learning in the Loo are quick tips and tutorials posted in the staff restrooms (and now posted here!).
Monday, October 28, 2019
Friday, October 25, 2019
Google Snacks Volume 4 - Google Keep Basics
What is Google Keep and why use it? Keep is a note taking app with the ability to make checklists and freehand draw. We will go over the basic features as well as how to access Keep.
Keep is located in the Google App "Waffle", the 3x3 grid menu.
You can also access keep through the sidebar menu on the right hand side of most Google apps. This version will have limited options, but allows for you to take quick notes and checklists.
The full version of Keep (not the sidebar version) will look like this.
Taking a note is just that, a quick note. There are other settings and options you can put on these notes, but this is just covering the basics for now. Creating a checklist will allow you to make a list with boxes you can check off and it crosses it off your list. The obvious example for this is a shopping list, but there is much more you can do! You can make a list of things you need to do, or a list of topics to discuss for training sessions, like Google Snacks!
The drawing portion is pretty similar to Google Drawing, but with different options. Lastly, you can create a note with an image attached to it. You can add images to existing notes as well, but this allows you to add the image from the start.
Below is what the sidebar Keep looks like, with the limited options.
This version is designed to make quick notes and checklists on the fly while you are in other Google apps. It will also show your existing notes below. The Open Keep button allows you to open the full version of Keep in a separate tab, in case you wanted to do more than the sidebar will allow.
I hope this helped you get to know a Google feature you didn't already know before. If you have any questions or comments, please feel free to leave them in the comments section.
Keep is located in the Google App "Waffle", the 3x3 grid menu.
You can also access keep through the sidebar menu on the right hand side of most Google apps. This version will have limited options, but allows for you to take quick notes and checklists.
The full version of Keep (not the sidebar version) will look like this.
Taking a note is just that, a quick note. There are other settings and options you can put on these notes, but this is just covering the basics for now. Creating a checklist will allow you to make a list with boxes you can check off and it crosses it off your list. The obvious example for this is a shopping list, but there is much more you can do! You can make a list of things you need to do, or a list of topics to discuss for training sessions, like Google Snacks!
The drawing portion is pretty similar to Google Drawing, but with different options. Lastly, you can create a note with an image attached to it. You can add images to existing notes as well, but this allows you to add the image from the start.
Below is what the sidebar Keep looks like, with the limited options.
This version is designed to make quick notes and checklists on the fly while you are in other Google apps. It will also show your existing notes below. The Open Keep button allows you to open the full version of Keep in a separate tab, in case you wanted to do more than the sidebar will allow.
I hope this helped you get to know a Google feature you didn't already know before. If you have any questions or comments, please feel free to leave them in the comments section.
Monday, October 21, 2019
Monday, October 14, 2019
Monday, October 7, 2019
Friday, October 4, 2019
Google Snacks Volume 3 - Gmail Extra Features
Scheduled send is a Gmail feature which allows you to delay sending emails. You can choose any day and time, including the same day. You might use this feature to set up a series of emails you would like to send, perhaps for paced instructions. You could also use this to send out an email you don't want to go out until the morning, but you can write it the day before and schedule it to send the next morning.
Scheduling an email to be sent is fairly easy. Click on the little arrow next to the Send button on an email, then click Schedule Send.
Then, just schedule when you want to send it. Gmail suggests some times for you, but you can pick your own at the bottom of the menu where it says Pick Date & Time.
Scheduled to send emails are located in a special section of Gmail called Scheduled, located on the left side of Gmail.
Snooze is another nice Gmail feature not many people are aware of or use. I sent out an email regarding this for the Welding program trying to win the grinder. Snooze allows you to remind yourself of important emails that have a deadline associated with them. You can also Snooze emails you need to follow up with later and you want to be reminded to follow up with them.
You can set when you want to be reminded of the email similar to scheduling an email to send. Click the clock icon located at the top of the email to open the menu and choose a time to have this Snoozed.
Just like Scheduled send, Gmail suggests some times for you, but you can choose any date and time.
Snoozed emails will disappear from your Inbox, but are still listed under your All Mail and under the Snoozed section on the left side of your Gmail.
The last thing to mention is the Nudge. The Nudge is an automated version of Snooze. Gmail will Nudge emails it seems to think are important or are asking for a response and you have not yet responded. Again, these are automated, but at least you know what it is now, in case you ever see it.
I hope this helped you get to know a Google feature you didn't already know before. If you have any questions or comments, please feel free to leave them in the comments section.
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